Receipt Generator

Add your business details, a list of items and a payment method to build a clean, printable receipt — with an optional VAT line and a removable "specimen" mark for personal or small-business record-keeping.

How this receipt generator works

Everything above runs in your browser as you type — there's no server, no account and no file upload, and nothing you enter is saved, sent anywhere, or seen by anyone else once you close the tab. When you're ready, select Print / save as PDF and choose "Save as PDF" (or your browser's print-to-PDF option) as the destination to keep a copy, or print it directly. The VAT line, if you add one, is a simple rate-times-subtotal calculation — it doesn't check any VAT registration or turn the result into a compliant VAT invoice.

FAQ

Is this a legally valid VAT invoice?

No — this generator produces a plain receipt with an optional VAT line, not a VAT invoice. Under HMRC's VAT record-keeping notice, a business can only use a "simplified" VAT invoice for supplies of £250 or less (including VAT), and even that must show the seller's name, address and VAT registration number, the time of supply, a description of the goods or services, the VAT-inclusive total, and the VAT rate charged for each rate that applies; supplies over £250 need a full VAT invoice with a sequential invoice number, itemised VAT-exclusive amounts and the total VAT in sterling. This tool has no field for a VAT registration number and doesn't check any of that, so if you're VAT-registered and need to issue a proper VAT invoice, add the missing details yourself or use invoicing software built for it.

How long should I keep receipts?

Gov.uk's guidance for limited companies lists receipts among the accounting records a company must keep, and requires most of them to be kept for 6 years from the end of the financial year they relate to — longer if a transaction spans more than one accounting period, an asset is expected to last beyond 6 years, a Company Tax Return was filed late, or HMRC has opened a compliance check. Sole traders and individuals doing Self Assessment are subject to their own separate record-keeping rules, so check gov.uk if that applies to you.

Can I use this to make a fake receipt for someone else?

No. This is a plain document editor with no verification of any kind — it doesn't confirm who you are, that a business exists, or that a payment ever happened. The "Specimen — for your own records" mark is on by default precisely so an output from this page isn't mistaken for an official document; using it (with or without that mark removed) to fabricate proof of purchase, support a false expense claim, or impersonate a business you don't own or represent is fraud, and this site takes no responsibility for how the output is used. Keep the specimen mark on unless this is a genuine receipt for your own transaction.